Book appointments and cut no-shows.
A busy front desk cannot pick up every call or reply to every message. An AI agent on your phone, WhatsApp and website answers patients, books appointments, and sends the reminders that keep chairs full.
Hired for the jobs that leak revenue.
Timings, services, consultation fees, location, doctor availability. The agent answers common questions from your material on WhatsApp or the phone, so patients are not left on hold.
The agent offers open slots, books the appointment and handles reschedules and cancellations, keeping your calendar tidy without a receptionist on every call.
It sends timely WhatsApp or call reminders before each appointment, so fewer slots are wasted and your day runs on schedule.
The agent can remind patients about reports, follow-up visits or a review appointment, keeping care on track and bringing patients back.
Voice, WhatsApp and web chat with shared memory, so a patient who called about timings is recognised when they message to book.
Listen in on live AI calls; on the Scale plan your staff can take over mid-call for anything sensitive or clinical that needs a person.
From missed call to booked appointment.
- 1
A patient calls after hours to book a consultation. The agent answers, shares available slots and books the appointment.
- 2
It confirms the details on WhatsApp along with the clinic address and consultation fee.
- 3
The day before, it sends a reminder and offers an easy way to reschedule if the patient cannot make it, freeing the slot for someone else.
- 4
After the visit, it follows up about the report or a review appointment, and logs everything for your front desk.
The things buyers ask us.
Can the AI answer and call patients on our clinic number?
Yes, on Growth and Scale plans: inbound and outbound voice on Indian phone numbers, in Hindi and English, billed per minute from a prepaid wallet. Voice is India-only today.
Is patient data handled responsibly?
KairosAI runs on AWS Mumbai, so your records, recordings and transcripts are stored in India. WhatsApp and Instagram messages travel through Meta's own infrastructure before they reach us, which is how Meta's API works for every vendor. Our full sub-processor register comes with the DPA, and we are DPDPA-aligned rather than formally certified. The agent answers from material you control and hands sensitive or clinical matters to your staff.
Can it manage our appointment slots?
Yes. The agent books, reschedules and cancels against the availability you set up, and sends reminders to reduce no-shows.
Will it try to give medical advice?
No. It handles scheduling, timings, fees and logistics from your material, and escalates anything clinical to your team rather than offering diagnosis or treatment advice.
How fast can we go live?
Web chat can be live on your site in minutes, and a voice agent on your clinic line in minutes too, once your numbers and knowledge base are set up.
Put an AI agent on the job.
See an AI agent answer a patient and book an appointment, live on your own number.